Privacy Policy LEGAL-VERIFY

1. Data Controller LEGAL-VERIFY

The data controller is DiligencePilot, with primary contact details available at /contact/. The specific legal entity, registration details and any nominated representative will be inserted following legal review.

2. Information We Collect

We collect personal data only to the minimum extent required to operate the website and respond to institutional briefing requests.

2.1 Information you provide directly

• Name, email address, organisation name and role when submitting the briefing intake form.
• Information you share during NDA-bound discovery calls and engagement scoping.
• Correspondence sent to briefing@diligencepilot.com or contact@diligencepilot.com.

2.2 Information collected automatically

• Standard server logs (IP address, user agent, requested URL, timestamp) retained for security and operational diagnostics.
• Cookie data — see our Cookie Policy.

3. Legal Basis for Processing LEGAL-VERIFY

Where GDPR applies, we rely on the following lawful bases:

• Legitimate interest — for security, fraud prevention and operational logging.
• Consent — for optional analytics or marketing communications.
• Contract or pre-contract steps — for processing briefing requests and engagement scoping.
• Legal obligation — where retention is required by applicable law.

4. How We Use Personal Data

• To respond to briefing requests and partnership enquiries.
• To schedule and conduct discovery calls and engagement scoping.
• To send engagement-related communications.
• To operate, secure and improve the website.

We do not use personal data submitted through this website for unrelated marketing, sale to third parties, or training of generalised AI models.

5. Data Sharing and Processors LEGAL-VERIFY

Personal data may be processed by carefully selected service providers acting as data processors on our behalf, including:

• Form provider — Tally (form submissions) under their own privacy commitments.
• Hosting and CDN — to be confirmed at publication.
• Email processors — to be confirmed at publication.

The full processor list and any cross-border transfer mechanisms (Standard Contractual Clauses, adequacy decisions) will be disclosed following finalisation. LEGAL-VERIFY

6. Retention

Personal data is retained only for as long as necessary to fulfil the purpose for which it was collected, plus any legally required retention period. Briefing-form submissions are typically retained for the duration of the engagement evaluation and a reasonable period thereafter. LEGAL-VERIFY

7. Your Rights

Where GDPR or equivalent legislation applies, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of personal data ("right to be forgotten").
• Object to or restrict certain processing.
• Request data portability where applicable.
• Withdraw consent at any time.
• Lodge a complaint with a supervisory authority.

To exercise any of these rights, contact contact@diligencepilot.com.

8. Security

We apply appropriate technical and organisational measures to protect personal data, including transport encryption (TLS), access controls and the principle of data minimisation. No transmission method over the internet is fully secure; we therefore cannot guarantee absolute security.

9. International Transfers LEGAL-VERIFY

Where personal data is transferred outside the EEA / UK, transfers are made under appropriate safeguards including Standard Contractual Clauses or adequacy decisions, as confirmed in our processor agreements.

10. Children

This website is directed at institutional and professional audiences and is not intended for individuals under the age of 18.

11. Changes to this Policy

We may update this Privacy Policy from time to time. Material changes will be notified by an updated effective date at the top of this page. Continued use of the site following such updates constitutes acceptance of the revised policy.

12. Contact

For privacy enquiries: contact@diligencepilot.com